Administrative Assistant

$15.00 - $20.00 hourly
  • Mr. Cool
  • Mr. Cool Marine, Wixom, MI, USA
  • Jun 25, 2020
Full time Admin-Clerical

Job Description

Administrative Assistant Job Summary

We are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities. If you have the computer proficiency we are looking for, as well as the interpersonal skills, we are willing to train in some areas.

Administrative Assistant Job Duties and Responsibilities

This team member is an integral part of our office. We want a problem solver who can complete projects in a timely manner. Other duties include:

  • Maintain positive and professional staff and client relationships
  • Build relationships with customers; take and process orders quickly and efficiently
  • Support staff with general operational tasks
  • Suggest changes to office task workflow to improve efficiency
  • Answer phones in a professional manner and handle customer requests
  • Manage communication of information in and out of the office; type out correspondence letters, emails, memos, etc. (paper and electronic); prepare outgoing mail and packages
  • Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required
  • Monitor office supplies; order and re-stock as needed
  • Ensure office is kept clean and organized at all times

Administrative Assistant Qualifications

You will need to bring these qualities to be successful in this role

  • Outstanding communicator, both orally and written
  • Excellent customer service skills
  • Self-starter who works well independently
  • Ability to prioritize given tasks and work efficiently towards completing them
  • Familiar with common office equipment (printers, copier, fax, etc.)
  • Detail-oriented and exceptional organizational skills
  • Experience with file management
  • Strong problem solver and analytical thinker
  • Professional demeanor

 Administrative Assistant Requirements and Qualifications

To be considered for this position, you must have the following:

  • 2 year Associates degree in Computer Science or Business Administration, or related field
  • 2+ years of experience as an administrative assistant
  • Fast, proficient, and accurate typist
  • Extensive knowledge of Microsoft Office Suite and other administrative programs
  • Fluent in Spanish is not required, but is a plus!